BuildTools — now with AI proposals

Build smarter. Finish sooner.

Construction management software for custom home builders and remodelers — budget, schedule, docs, photos, selections and client portal in one place, with AI that does the paperwork and a QuickBooks-native budget.

Project Overview

Hillcrest Model Home Under Construction
1 Sample Lane, Sample Valley
Budget

  • Published: $-24,575,169
  • Invoiced: $10,498
  • Remaining: $3,064,502

Team
-145 team members

  • SGSample Owner
  • GBGeorge B. PM
  • BBBuster B. PM

Project Progress

Tasks: 1/8 (13%)
Selections: 167/288 (58%)
Punch List: 0/12

Project Timeline

  • START: Mar 8, 2026 - Tree Removal & Site Clearing
  • END: Feb 5, 2027 - Final Inspections & CO

Progress: 21%
Schedule: Q2 2026

AI Features

  • AI proposal ready
  • Client approved selections: Master bath, fixtures
  • RFI #14 answered: Beam loading detail

Everything a builder runs the day around.

Six tools that already work the way you do — wired together so you stop re-typing the same numbers into the same spreadsheets.

AI that drafts your paperwork

Generate change orders, RFIs, scopes of work and client emails from a one-line prompt. Reviewed and approved by you, not autopublished — you're still in charge.

  • Draft a change order for upgraded windows
  • Email the client about Friday's inspection
  • Generate scope of work — framing package

Working budget

A live, version-controlled budget that auto-syncs to QuickBooks. Variance and remaining balance update on every PO and invoice.

Schedule & Gantt

Drag-edit dependencies and publish a clean read-only schedule to subs and clients. Critical path is calculated for you.

Documents

Plans, specs, RFIs and contracts in one drawer. Markup PDFs in the browser. Version history for everything.

Field photos

Crew snaps from the job site get auto-tagged to the right project and the right day. Searchable, share-able.

Selections

Send clients a curated allowance list. They pick, you publish — change orders draft themselves.

Client portal

A sanitized view of the project for owners — published budget, schedule milestones, approvals, photos. No more weekly email digests.

Focused mobile apps

Purpose-built camera and document apps for quick access in the field, plus a robust full app when you need every feature on the go.

Product Tour

A walk through the build.

  1. See every project at a glance
    Dashboard rolls up budget, schedule, team, and approvals across every active build.
  2. Edit budgets inline
    Spreadsheet-style budget with formulas, variance highlights and direct QuickBooks sync.
  3. Drag the schedule like a pro
    Gantt with critical path, lag, and predecessor links. Publish read-only to clients in one click.
  4. Find any plan, fast
    Plans, specs, and RFIs in one searchable drawer with version history and inline PDF markup.
  5. Photos that file themselves
    Crew snaps from the field auto-tag to the right project and day. Searchable, share-able with clients.

Testimonials

What custom builders tell us
Composite of customer feedback · 2024–2026

  • 1 app replaces 3+ tools and a folder of spreadsheets
  • Same-day change orders, not next-week
  • Hours of admin time saved per PM, per week

"Clients ask fewer questions because they can see the answers themselves. The portal is the secret weapon." - PM, Project Manager
"Schedule publish + budget sync used to take a Friday afternoon. Now it’s a button." - O/, Owner / GC
"AI drafts contracts and change orders that don’t need re-writing. That alone paid for the year." - C, COO, High-end remodel firm

Bring your next build online.